GDPR toolkit for local Executive Committees

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GDPR toolkit for local Executive Committees

25 March 2018



We are pleased to share with you a step by step GDPR toolkit including ‘how to’ videos and support materials prepared by Black Penny Consultancy to help local Scouting, and specifically local Executive Committees, to guide each Group, District and County/ Area/ Region to work towards alignment to the GDPR.


The GDPR toolkit is a self-service guide and leads Executive Committees through the data privacy life cycle in steps. In February we shared a document entitled ‘What is the GDPR?’ which is the first stage of step 1.


Data privacy life cycle

Step 1 – How to assess your data

a – Read ‘What is the GDPR’ (15 minutes)  

b – Watch video guides (30 minutes)

c – Complete the GDPR framework (2 hours)


Step 2 – How to manage your data risks

a – Read best practice guide (30 minutes)

b – Contact third party processors (1.5 hours)

c – Distribute local response plan (45 minutes)    

The toolkit also includes additional resources if you need to respond if something happens as well as a series of frequently asked questions.

The GDPR toolkit for local Scouting is now available online.

As a reminder, Scout Groups, Districts, Counties/ Areas/ Regions and Countries are separate charities and The Scout Association, as a national charity, is not accountable for the respective alignment of the GDPR of each individual charity. Responsibility to be aligned with the GDPR rests with the respective Executive Committee, and its our intention to sign-post appropriate resources to support local Scouting in fulfilling this important responsibility.



Tim Kidd

UK Chief Commissioner


Dr Ann Limb

Chair, Board of Trustees


The Scout Association